Home » Categories » Information Technology Services » Office 365 » Outlook

How to create an Outlook email template


How to create an Outlook email template


Windows 7



  1. Create the template
  • Open Outlook
  • Click New Email and add the appropriate subject and body information
  • Click File then Save As, name the template and change the Save as type to Outlook Template (*.oft)

The template is saved at the following default location: C:\Users\%yourprofilefolder%\AppData\Roaming\Microsoft\Templates

     2.  Add the template to the Quick Access Toolbar

  • Right click the toolbar in Outlook and choose Customize Quick Access Toolbar
  • In the Choose commands from: dropdown select All Commands
  • Scroll down to Choose Form and highlight it
  • Click Add to move it to the Customize Quick Access Toolbar: pane, click OK 

     3.  Use Template to send message

  • Click on the Choose Form icon in the top left Quick Access Toolbar  
  • Click on the Look In: drop down and select User Template in File System
  • Highlight the named template created in the first step then click Open
  • Add recipients and any additional information 




Author: Christopher Bunner
Create Date: 09:49 October 2, 2014
Modified Date: 09:49 October 2, 2014


1 (1)
Article Rating (1 Votes)
Rate this article
  • Icon PDFExport to PDF
  • Icon MS-WordExport to MS Word
Attachments Attachments
There are no attachments for this article.
Related Articles RSS Feed
How to send encrypted email in Office 365
Viewed 9106 times since Mar 4, 2014
How to Set Up Email on a Windows Phone or Tablet
Viewed 4137 times since Aug 30, 2016
Hyperlinks are not working in Outlook 2013
Viewed 8902 times since Feb 6, 2014
Outlook 2013 -- How to Create a Distribution List
Viewed 8133 times since May 18, 2015
How to Add Self-Created Group to the Outlook Address Book List
Viewed 4830 times since Jun 25, 2015
Creating a Signature in Outlook 2013
Viewed 4227 times since Nov 4, 2014
How to Share Outlook Subfolders
Viewed 60039 times since Jun 5, 2015
Outlook Folder Sharing error
Viewed 10030 times since Feb 6, 2017
How to recreate an Outlook profile
Viewed 106895 times since Apr 16, 2014
How to install Microsoft Office 365 from Microsoft Outlook Web Application
Viewed 13184 times since Apr 2, 2015